Q. Course Reserves and Access to Physical Collections for Fall Semester 2021 - Information for Faculty

Answered By: Kathryn Ray
Last Updated: Aug 12, 2021     Views: 8

Dear Faculty, 

As you plan for your courses and research needs, we wanted to share with you the many resources and services the library expects to offer to the AU community in the fall. We are working hard to provide access to the materials you and your students need.  As always, there can be unanticipated delays in procuring necessary materials.  Therefore, we ask that you take this into consideration when submitting your requests and to place your submissions early.   
Access to Collections: The majority of our collections are available online in an electronic format. We will continue to prioritize the purchase of new course materials electronically when they are available to us in this way. Purchasing and acquisition of print materials has also resumed. As was our practice pre-COVID, for access to the physical collection (books, media and technology) users may request materials through the library catalog or by emailing circulation@american.edu and staff will digitize selections (if it is within the limits established by copyright, 10% or 1 chapter), or pull the items and make them available for pickup at the Circulation and Course Reserves Desk. The library stacks will again be open to library users (expected around August 9) and materials can be checked out in the library.  The beginning of every semester is always and extraordinarily busy time, so please plan ahead to avoid delays. 
Course Reserves: We are strongly encouraging faculty to take into consideration whether texts are available electronically when requiring them and to submit your request (books, chapters, and articles) through the Course Reserves button in your Canvas course pages as soon as possible. For those items that are available electronically for purchase with a license for institution-wide use, we will purchase them electronically. For those that are not, if the selections make up no more than 10% of the item, we will digitize and use our normal reserves system. Course materials that are only available in a print format will be available for checkout in the library for 3 hours at a time.  Please get your course reserves requests in early as they will be processed in the order that they are received.  
Media: Many titles are available through our online streaming collection. The easiest way to search for videos in streaming format is to go here. If your class needs to use a video we have on DVD but isn’t available streaming through the AU catalog, please let us know what you need ASAP. We may be able to license the film. If we can’t license a film but it’s available through a subscription service such as Amazon Prime or Netflix, you will need to refer your students to that service if it’s absolutely necessary for the class. Due to the limitations on fair use and the TEACH Act, we are unable to digitize DVDs if streaming versions are commercially available. If a DVD isn’t available to stream, either institutionally or individually, we will digitize the DVD under fair use guidelines.  You can also use Blackboard/Canvas Course Reserves to reserve DVDs for checkout and schedule in library screenings. 

Interlibrary Loan: We are currently providing books, scans of chapters, tables of contents, appendices, and more from libraries across the globe to AU faculty, students, staff and are operating as we did pre-COVID. Please allow for additional time when placing requests for materials from other libraries as libraries are reopening and providing services as their operations and schedules allow.  Requesting materials from other WRLC libraries has also resumed.  


Open Access: If you are interested in using open access materials in your courses, please visit CTRL’s Open American website for more information.  
LinkedIn Learning: Faculty can make LinkedIn Learning (formerly Lynda.com) tutorials and courses available to their students via Blackboard. As part of any Blackboard course, when working in a content area, the option to add LinkedIn Learning content can be found under the build content menu.   

If you have any questions concerning: 

Submitting reserve requests, please contact Donna Femenella, Course Reserves Coordinator at dfem@american.edu 

Requesting video streaming, please contact Sean Casey, Media and Technology Services Manager at seanc@american.edu  

Accessing electronic resources or library account information, please contact Matt Smith, Circulation Services Manager at  mtsmith@american.edu  

Borrowing materials from other institutions, please contact Shane Hickey, Interlibrary Services Coordinator at shickey@american.edu  

Library Course Reserves  


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